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Kids Count Grant Review Committee
Kids Count Grants Committee Evaluation
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BEF Kid's Count Grant Review Committee Score Sheet
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Introduction
Kids Count Grant Reviewers: Thanks for reviewing Kids Count grant applications and help make funding decisions this spring. BEF has $105,000 available to award and 11 projects to review. We are also facing several key questions and want feedback on: 1) Three Year Funding cutoff 2) Prioritize projects with big reach or deep impact 3) Positioning our grantmaking related to district budget cuts to be announced in May? The second part of the survey provides short summaries of the proposed projects and asks you to rate them.
Part 1. Weighing trade offs
Three Year Funding Limit Question
BEF has said that we preferred to only fund projects or programs for three years so that we don't become a permanent funder. In practice, some projects have been funded for more than three years.
For projects that have already received three years of funding, which approach should we take?
Maintain a strict cutoff after three years
Allow a fourth year
Reach vs. Depth
Some projects will reach hundreds or thousands of students, while other projects reach fewer students but provide ongoing, in-depth engagement.
Which should we prioritize when evaluating impact?
Reach more students
Reach fewer students but provide deeper engagement
Relationships to District Budget Cuts
The school district will announce $25M in cuts in May. Some proposed projects are to replace district funding that was cut this year. Some projects may have to change depending on the cuts. We could choose to award fewer projects now and preserve flexibility to respond later.
Which should we prioritize?
Requests that replace items/programs/projects the district used to fund but cut
Requests that have traditionally been funded by BEF
Which approach should we take this spring?
Fund as many strong projects as possible now (before spring break)
Fund fewer projects now to preserve flexibility for fall (make decisions after budget cuts or over the summer)
Section 2. Project Alignment
This section includes short descriptions of the 11 projects that have applied to BEF for funding. Given your responses to the questions in the first section, please rate alignment of each project.
Project #1: After School Program/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #1: After School Cougar Clubs (Aloha Huber Park). Returning grantee, currently in its 2nd year of funding. Request is for $10,000, representing 50% of the total program cost. The project will serve 150 students and extend learning by 7,200 hours. Project focus is on core academics, providing tailored support for English Language Learners, Special Education students, and students experiencing poverty. There is a strong equity component at this Title I school.
Project #2: After School Program/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #2: After School for Multilingual Students (Raleigh Hills). Returning grantee, currently in its 2nd year of funding. Request is for $20,091, representing 80% of the total program cost. The project will serve 32 students and extend learning by 2,632 hours. Project focus is on core academics, specifically targeting "bubble kids" close to making gains to move out of ELD status through intensive small-group reading and math instruction. There is a strong equity component at this current Title I school, however, it may lose Title status in March. Uncertainty about this project due to pending decisions about school closures and opening the new building.
Project #3: After School Program/Pillar: Core Academics/Hands-on Learning
Low Alignment
Neutral
Very High Alignment
Project #3: After School Science Club (Beaver Acres). New grantee. Request is for $5,195, representing 100% of the total project budget. The project will serve 180 students and will extend learning by 720 hours. Project focus is on hands-on learning and STEAM experimentation, allowing students at this Title I school to engage with multiple science and engineering learning targets. Project could be funded by Building STEAM 4 All funders.
Project #4: In Class/Pillar: Hands-on Learning
Low Alignment
Neutral
Very High Alignment
Project #4: BSD Innovation Library/Lending Library. Returning grantee, currently in its 4th year of funding. Request is for $10,000, representing 100% of the total project budget. The project will serve 17,000 students and extend learning by 17,000 hours. Project focus is on hands-on learning, democratizing access to expensive STEAM technology like robots and Maker Space kits across 34 elementary campuses. Project could be funded by Building STEAM 4 All funders. Of the $10,000 request, $2,000 is for maintenance, $4,000 for replacement of aging technology, remainder for new technology. Some equity component as library equalizes access to tech.
Project #5: In class/Pillar: Emergent Needs
Low Alignment
Neutral
Very High Alignment
Project #5: BSD SPED Speech-Language Pathology. New grantee. Request is for $15,000, representing 100% of the total project budget. The project will serve 1,200 students and extend learning by 24,000 hours. Project focus is on social-emotional and communication skills, utilizing the Everyday Speech curriculum to provide neurodiversity-affirming instruction for students with social communication needs. The district used to pay for subscriptions to this curriculum. We anticipate that SLP staff may be cut by the district.
Project #6: In class/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #6: Dual-Language School Needs Access to Books in Spanish (Hazeldale). New grantee. Request is for $15,000, representing 100% of the total project budget. The project focus is on core academics, specifically biliteracy development by expanding the school library's collection of high-quality, culturally relevant Spanish-language books. The district has not allocated funds to this growing Dual Language program site. It has a strong equity component at a Title I school. The district librarian shows that the library currently has 800 Spanish Language books and 14,000 English Language books.
Project #7: In-class/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #7: Library Improvements (Chehalem). New grantee (sort of, they have received several Beaverton's Choice and Kids Count grants in the past two years, but this project is new). Request is for $5,911, representing 100% of the requested project budget. The project will serve 382 students. Project focus is on core academics, increasing students' engagement with reading by redesigning the library with clear organization to have books face forward and adding $4,000 in new non-fiction texts. This is a Title I school. We anticipate the project could be funded by the Tubby funds, to be determined.
Project #8: Summer/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #8: Summer Boost/Literacy (Montclair). Returning grantee. Request is for $1,500, representing 50% of the total program cost. The project will serve 62 students. Project focus is on core academics, providing students significantly below grade level with 4-5 self-selected books to maintain or improve their reading level over the summer break. Strong equity component at this Title I school, though it is possible it would lose Title status.
Project #9: Summer/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #9: Summer Boost Reading Program (Terra Linda). New grantee (though a past recipient). Request is for $7,408, representing 94% of the total project budget. The project will serve 100 students and extend learning by 400 hours (assuming 4 hours of reading over the summer). Project focus is on core academics, aiming to eliminate summer learning loss by providing high-interest books at student reading levels and fostering home reading routines. This project has an equity component by helping below-grade readers.
Project #10: Summer/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #10: Summer Boost + Small Reading Groups (Springville). Returning grantee, currently in its 4th year of funding (note: this would be 5th year of summer book bags, 2nd year of small group reading intervention). Request is for $15,000, representing 88% of the total program cost. The project will serve 130 students and extend learning by 880 hours. Project focus is on core academics, offering a two-pronged approach with a take-home book program and intensive four week, small-group reading intervention for the most vulnerable readers. Equity component for serving below-grade readers.
Project #11: Summer/Pillar: Core Academics
Low Alignment
Neutral
Very High Alignment
Project #11: Summer Boost/Explorers Club (Fir Grove). Returning grantee, currently in its 3rd year of funding. Request is for $10,650, representing 96% of the total program cost. The project will serve 100 students and extend learning by 460 hours. Project focus is on core academics, combating summer learning loss through high-interest books and math games that families can enjoy together. Equity component at a Title I school. The math component could be funded out of our KLA K-3 Math Initiative funds.
Section 3. Final Reflection
What are key items of discussion for the Grant Review Committee should discuss at its upcoming meeting?
Review another proposal
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